Administrative Assistant/Program Coordinator at Alberta Field Hockey Association
Job Title: Assistant to Executive Director/Program Coordinator
Organization: Field Hockey Alberta (FHA)
Hours: Flexible - 3-5 days per week, 6-8 hours per day
Start Date: July 15, 2019
Location: Calgary, Alberta, Canada
General: The Assistant to Executive Director/Program Coordinator holds a key position in the Field Hockey Alberta organization. Under the authority of the Executive Director and the Calgary Junior Field Hockey Committee, the Executive Assistant is a key communicator and provides administrative support in the implementation of the organization's programs and services.
Primarily roles and responsibilities include:
Work with Executive Director and athletes/parents to identify program needs and develop solutions to meet those needs and generally assist in ensuring that the organization is working on behalf of all members.
Work to ensure that ‘all’ members feel valued, respected and listened to or ‘heard’ by FHA. This includes answering telephone and email inquiries.
Facilitate the day-to-day delivery of the programs and services of the organization including Regional Development, junior programs, high performance programs and adult leagues. This may include liaising with clubs, managing registrations, scheduling, organizing festivals, managing team travel, managing equipment and apparel, booking facilities, casinos, etc.
Assist Executive Director in the planning, implementation, execution and evaluation of special projects.
Assist Executive Director in compilation and presentation of reports including end of season reports, annual report and reports to governing bodies. Attend governance meetings as required.
Assist Executive director to coordinate delivery of programs administered/supported provincially on behalf of FHA, the Alberta Sport Connection, minority groups, indigenous organizations and others.
Communicate with members and stakeholders to keep them informed of the work of the organization and to identify changes in the field hockey world served by FHA as directed by Executive Board and Executive Director, including the FHA quarterly newsletter.
Maintain FHA contact and membership data bases and undertake systematic communication and information exchange along with periodic surveys to guide field hockey development, planning and advocacy.
Maintain the FHA website, social media and coordinate other forms of promotions such as bold signs and road banners.
Ensure that personnel, members, donor and volunteer files and digital documents are securely stored and privacy/confidentiality is maintained.